Spring, 2003 Meeting
On May 31, 2003, at 10:00 a.m. the Northern Division fall meeting was called to order by JC Knaub at the Hampton Inn, Bozeman, Montana. Introduction were made around the room and an attendance sheet was passed around.
Carole Kolarich made a motion to accept the Winter meeting minutes and it was seconded by Rob Hamilton; the motion passed.
Caryn Jones, Western Region/USSA: discussed
• USSA Congress
• Athletes and coaches are responsible for making sure equipment meets specifications
• Coaches training is being realigned
• USSA & FIS fees are going up
• Deadline for items for USSA Handbook is 6-15-03
• Sponsorships are way down & staff is being cut back
• Discussed minimum ski lengths & fact that USSA and FIS aren’t the same
• FIS has changed entry level requirements for Downhill & JC Knaub is proposing having a FIS Downhill race at Big Sky
• Start requirements discussed
• Discussed moving Doug Smith due to weather and it will become a NorAm in Feb.
• Red Lodge will host Western Tech next year
• JC encouraged attending Congress as members of grass-root organization and small clubs
ACC Report: discussed
• Photo cells will be homologated
• 2 timers & B net required, thus it is getting expensive to put on races
• Deadline for entry in FIS races is being changed from 72 hours to 7 days prior to race
• Caryn stated that out of region races have same sign up requirements & that USSA is not notified of intent to attend race or if no show, athlete will not be allowed to travel to out of region races for entire year
• Sign-up process discussed
USSA Conference in Park City, etc: discussed
• Caryn stated that the J3 Shootout selections are automatic to JOs ; they have their own seed
• Jeff Pickering discussed problem of no snow for athletes to train and our competitiveness with other divisions
• Cole stated the J2 Nationals have an 8 column board like the JOs and will be based off the Elite Series Western Region races
• JC discussed MSU Men’s Team and NCAA
• Caryn suggested that a race simulation time trial could be held with one of our races as a way to help Western Region athletes with points
• Caryn discussed USSA insurance
Election of New Officers:
• Lance made a motion to postpone the nomination and vote for Treasurer; the motion was seconded by Fritz Wood; the motion passed.
• Susan Krueger was nominated as Secretary; Cole Greer made a motion to accept the nomination and it was seconded by Rob Hamilton; the motion passed and Susan was elected to the office of Secretary
• Carole proposed Wayne Cook and Tom Breen be nominated as Co Vice Presidents; JC made a motion to accept the proposal and it was seconded by Fritz Wood; the motion passed the Wayne & Tom were elected to the office of Vice President
• JC was nominated as President; Lance made a motion to accept the nomination and it was seconded by Cole Greer; the motion passed and JC was elected to the office of President
Kudos to Keely Kelleher: JC will draft a letter of congratulations for her achievement of membership on the C-Team; she has had a great chance to shine on the world stage; she finished in the Europa Cup 2 days in a row; her successes are huge for ND
Treasurer’s Report: discussed
•Athletes continue to owe ND $25,512.31 and there is a problem communicating to athletes regarding costs
• Solution developed regarding outstanding fees: Caryn will send an invoice and letter to athletes
• Discussed Development money
• JC made a motion that a scholarship of $292.31 be awarded to 13 athletes on the 2002-2003 Development Team
• Fritz made a motion that ND strictly adhere to the $200 deposit and intent to compete forms be submitted according to due dates for races; Jeff Pickering seconded the motion and the motion passed
• Lance discussed the policy for 2 or less athletes attending out of division races and Caryn discussed athletes joining another division is these cases
Budget:
• Discussed the Race Administrators job, the hours logged and money budgeted for the job
• Discussed ways to fund the Race Administrator’s position; a budget committee needs to find a means of funding the Race Administrator’s position
• Jeff suggested a $30 training fee for Downhill
• Budget approval was tabled
Northern Division Task Delineation:
• Carole discussed task groups be defined for ND
• Paul Drake discussed clubs seek volunteers for ND tasks
• Cole discussed a division mission statement and previous year minutes
Intent to Compete Forms & Race payment:
• Fritz made a motion that ND athletes must pay for any divisional projects 7 days prior to the project; Jeremy Hendrichon seconded the motion; the motion passed
ND Website:
• Carole discussed the ND website and task of updating
• Recommended continuing with Internet Navigating LLC
Coaching Per Diem:
•Discussed reimbursements to coaches for ND projects
• Cole made a motion to remove the ND Handbook rule that ND will reimburse clubs; Paul seconded the motion; the motion passed
• Fritz made a motion that clubs will be paid the standard IRS rate for use of the club’s van for a ND project; Jeremy seconded the motion; the motion passed
• Cole made a motion to increase the per diem from $25 to $35 per day; Jeff seconded the motion; the motion passed
East/West Separation:
• Discussed there should not be any separation for east & west clubs
• Jeff made a motion that a calendar committee be developed; no second
Other:
• Discussed JO drivers & chaperones
• Cole stated that the selection board for JO is as follows and best 2 out of 3 world cup points with 3rd as tie breaker; for athletes 19 and younger the ACC has a 20% discretion regarding points
Head to Head Points
SL GS SG DH SL GS SG DH
1 2 3 4 5 6 7 8
• Jeff made a motion that to be considered for J1-J2 selection, an athlete must race in a speed event during the current ski season; Fritz seconded the motion & the motion passed
• Discussed selection of coaches for ND projects; ND has 10 clubs but @ 4 clubs have vans
• Discussed athlete recognition and acknowledgment using award letters and notifying newspapers of their successes
• Discussed need for coaches to educate parents regarding attending awards ceremonies and that it shows respect for the club, mountain and ND organization
•Discussed recognition of development team; they are selected off May points list in the Fall
• Carole discussed ND end of year awards: Bill Kinney awarded to top 3 high school J1-J2 athletes attending an accredited high school; Gold Cup awarded to top male and female athlete in ND
• Carole recommended the criteria be reviewed since it causes some skewing in awards
Race Schedule:
• developed tentative race schedule for 2003-2004 season (attached)
This concludes minutes taken by Megan Spring. Marjorie Knaub’s took the minutes for the remainder of the meeting and they are attached.
The meeting resumed after a break at 4:35 p.m.
Cole Greer moved to add a $2 head tax to help subsidize the Northern Division Administrator position. Seconded by Lance Kidder, motion carried.
Jeff Pickering moved to change the downhill training fee to $30. Seconded by Cole Greer, motion passed.
Jeremy Henrichon moved to adopt the following fees for non-scored races:
Tech $15
Speed $18
Training $10
Seconded by Cole Greer. Motion carried.
The cost (head tax) for scored races will now be as follows:
USSA $5
Western Region $2
Northern $7
Total $14
Fritz Wood moved to approve the following fees for scored races:
Seconded by Carole Kolarich. Motion carried.
Discussed the rules re comping the top 5 racers and the fact that it costs the club a lot of money to pay the head tax and the lift ticket amounts for comp’d racers. Caryn Jones will research the point level we need to comp at to help our penalty and this will be decided at the Fall meeting.
Cole moved to strike the rule stating we would give a $100 scholarship to the top overall male and female finisher of each J1 J2 qualifier. Second by Lance Kidder. Motion carried.
Discussed the need for traveling wax kits for FIS races. Jeff Pickering suggests we order the wax now and charge it back to the racers. Kids should bring their own base wax. Moved to approve the purchase of wax totaling $3-$5,000. This will be charged back to the racers in their race fee. Second by Jeremy Henrichon. Motion carried.
The coats have been ordered and will cost $3,690. There are 70 JO coats and 12 Devo team coats. The cost is $45 each before embroidery and patches.
Jeff Pickering stated he still has 2 boxes of last year’s coats at his house. It was suggested these be given to board members and volunteers instead of selling them at a discounted rate which isn’t fair to those who paid full price.
Camp opportunities were discussed. There is a camp at Red Lodge June 16 - 20, and Mount Hood June 20-July 2. Approximately 26 Northern athletes plan to attend the Mount Hood camp. Caryn suggests Northern coordinate the camps. There are some poorly organized camps that she doesn’t recommend.
The ACC is planning a Development Team camp. Details will be available at the Fall meeting.
Western Region projects were discussed. Molly Ryan was invited to a NDS camp because of her qualification for Whislter.
Coaches education was discussed. There will be a Club Coach camp at Red Lodge December 10, 11, 12.
Committees were assigned to follow up on some of the unfinished items. Jeff Pickering agreed to chair the Calendar Committee. Dan Elliot will be revising the handbook and will need some assistance. The handbook committee was assigned:
- Wink Jordan
- John Shampeny
- Peggy Hollow
- Carole Kolarich
- Caryn Jones
- Kevin Kelleher
Dan plans to have a draft to the clubs by September 1 in hopes of approving it at the fall meeting.
Marjorie Knaub agreed to work with Don Lewis on a revised budget based on what was discussed today. Carole Kolarich needs to propose an amount for the Administrator position based on the changes in her duties discussed throughout the meeting.
Jeff Pickering suggested flipping the top 30 at J1-2 qualifiers instead of the top 15. Caryn Jones stated this isn’t allowed by USSA rules because we have J-3s competing with our 1s and 2s.
Fritz Wood suggested we consider a bus to JOs instead of flying.
The need to keep track of the various athlete awards was discussed. It was suggested that Susan Krueger may be a good person to do this.
The next meeting date was set for September 27 in Helena. (Later changed to October 11, 2003 due to a conflict with the Bridger Black Ties and Levis fundraiser.) Lance Kidder would find an appropriate meeting place.
The meeting adjourned at 5:40 p.m.
|
