Northern Division Travel Policies

• All Northern Division member athletes placing intent to travel with a Northern Division team during the 2011-2012 season will need to file their paperwork with the divisional manager by December 1, 2011.  This includes collegiate athletes wishing to be placed on the ND Selection Board as all athletes entered into race series outside of the division represent Northern Division USSA.  

Required Paperwork by December 1. 2012:

• Financial agreement providing either a credit card number or $1,000.00 deposit
• Signed Northern Division Code of Conduct
• Signed Northern Division Medical Release

It is the athletes responsibility to maintain a current address, e-mail address, and phone number with the Northern Division Manager.

• All athletes are required to be in current financial standing with the Division in order to continue to participate in divisional projects at out of division races.  For the 2011-2012 travel season, Northern Division will require a credit card number (American Express, Visa or MasterCard only) to be used by the Northern Division Manager when payments for Northern Division projects and races are not submitted in a timely fashion.  An athlete may substitute a $1,000.00 deposit in lieu of a credit card number.  If payments are not made within two weeks of the close of a project/race series the Northern Division Manager will charge the credit card or use the $1,000.00 deposit provided to the division in the financial agreement.  If an athlete does not stay financially current with the division, the division Will Not offer any athlete support in the form of:
• Coaching, including representation at team captains meetings, plus
• Athletes will be totally self-sufficient, on their own for transportation, food, and lodging.
• All fees associated with participation in divisionally-conducted training and/or Northern Division competition projects are due prior to the start (travel day if applicable) of the project in the divisional office.  No services will be rendered to athletes who have not made payment prior to the beginning of any project.  Applicable fees are announced at the time of the selection list or quota is announced.  
• If an athlete chooses not to participate in team lodging, then that athlete must notify the divisional manager at the time that selections are announced and confirmation is made.
• Refunds will be granted for withdrawal from projects or competition trips or for partial attendance for injury, illness or family emergency on the following schedule:
  • 100% -- 14 days prior to the first day of the project (includes travel day)
  • 75% -- 7 days prior to the first day of the project
  • 50% -- 0 to 6 days prior to the first day of the project
  • $? -- Recoverable costs only after the beginning of the project.
  • Also, with regard to Northern Division race entries, entry fees will only be refundable (except in the case of injury, illness, or family emergency) if the athlete is pulled from the Northern event by 5 p.m. the previous day.  
• Policy reminder:  Under-18 athletes cannot ride in the vehicles driven by other athletes.  Athlete drivers turn in their car keys to the head coach when they arrive at an event.  Only written parental consent may override this policy.